Revamping your office space can be costly, so it makes sense to leave a complete refurbishment or a move until the time is right.
Knowing exactly when to take the plunge can be difficult, but there will be warning signs that your environment is just not adequate anymore. Maybe the location is wrong, or a lack of desks affects productivity, or the decor is looking tired.
These are all excellent reasons to press on with your planned changes, but even so, many of us hold back because there is so much to think about before and after an office move. However, try to remember that revitalising your working environment is a worthwhile investment if your business is going to prosper for years to come.
Booking a meeting space is difficult
Meetings are often a daily occurrence and most can’t take place on the shop floor or an open office area. From managers and team leads discussing the company’s operations to interviews and pitching to clients, a private, quiet space is essential. Dedicated meeting spaces are often large and airy, giving potential clients and existing partners an excellent impression of your company.
The average working day is rarely predictable; visitors may arrive early, a team member may need to talk privately, or rooms may be taken up with staff training. The ability to arrange a room quickly and effortlessly, even on busy days, is essential, but when this basic need becomes a struggle, a move may be crucial to your future.
You plan to develop your workplace drug and alcohol policy
Having a space in which to implement a testing program can help your business avoid health and safety breaches and safeguard your team’s general health. In industries where safety is a critical concern, such as energy production and transport, drugs and alcohol workplace testing is common, but the practice can be of benefit in any environment. If you’d like to upgrade your current policy, Matrix Diagnostics provide an exceptional testing service and will support you every step of the way with practical advice.
The environment affects your company’s productivity level
Giving your team what they need to get the job done is one of the most critical factors in business success. If the environment is not correct, their productivity will be affected. Problems can arise from cramped personal workstations, noise pollution and a lack of resources. Any of these issues can disrupt the way people engage with their work and may make it difficult for you to hang on to your best employees. When you have a clean, quiet office with plenty of room to move around, people are more able to focus and give their best every day.
Employees have to queue for the facilities
The facilities you provide for your team are not offered as a bonus; they are essential to keep people happy and healthy at work. Car parks that are always overflowing and waiting times for the loos are very detrimental. Having to queue for the toilets forces people to waste time, and it also contravenes the HSE Welfare at Work guidelines. If you’ve taken on more employees and the company is expanding, it’s a great thing, but you may need more spacious facilities to maintain a pleasant workspace.
You have the funds to make it happen
Business owners who can afford to move are in a secure position from the start, so look carefully at your numbers before making any decisions. Paying for your new office space may require a considerable outlay, and if your projected costs run over, it can significantly impact your bottom line. Use the latest financial data to confirm you can still pay the bills during a period of transition and then begin your search for a new, improved space.
Invest in the future of your business
Putting in the money to smarten up an office or relocate shows your team that you value them. It also ensures you have enough space to carry out daily operations and, in the long run, enhances productivity. Deciding when to take action will always be challenging, partly because an element of disruption is involved and partly because this is a significant task. To avoid going through the process too often, consider where your company will be in the next five or ten years. When you have that vision in place, look for an office that will continue to meet your needs well into the future.